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  • Full Time
  • Silverlake, CA
  • Email (for admin use and confirmations): natalie@slggroupstaffing.com
  • Phone (for admin use and confirmations): 3474164185

Website The SLG Group

FULL-TIME EXECUTIVE PERSONAL ASSISTANT TO CEO, SILVERLAKE, CA (90029)

A Los Angeles based tech studio is seeking a highly skilled Executive/Personal Assistant to streamline personal and professional responsibilities for the CEO. The ideal candidate will have exceptional organizational skills, a proactive mindset, and the ability to handle a wide array of personal and professional tasks with precision, grace, and discretion. The Executive/Personal Assistant will play a pivotal role in the CEO’s day-to-day operation, ensuring all commitments are seamlessly managed, information is provided to the teams, and gatekeeping is provided at the highest level – whatever the task request may be.

A flexible schedule is required to work outside of standard business hours, weekends, and for travel. Familiarity with luxury lifestyle management, navigating Los Angles culture, and event planning and coordination is preferred. This position has the opportunity for professional growth and development. This role supports the CEO in the office, it is not a remote position. You will interface with the office and the CEO’s spouse.

Responsibilities

Administrative Support

Manage personal and business correspondence
Maintain and coordinate dynamic personal and professional calendars in coordination with the CEO’s family
Proactively keep key stakeholders at the company updated on the CEO’s schedule, priorities, and initiatives
Maintain an organized system for managing tasks, reminders, and deadlines
Ad hoc projects as requested by CEO

Travel and Event Coordination

Arrange personal, business, and family travel/ vacations, including domestic and international itineraries, accommodations, and transportation
Plan and manage personal and business events, including speaking engagements, meetings, dinners, etc.
Drive principal to appointments, engagements, and events as necessary

Financial Oversight

Reconcile personal and business credit card statements, including specialized accounts
Ensure timely handling of personal and business-related expenses
Monitor invoices, payments, and financial records for accuracy and timeliness

Meeting Participation and Collaboration

Ensure CEO arrives at all meetings and appointments on time
Attend meetings with the CEO and assist with follow-ups and action items
Work proactively with the executive team, and the Head of Partner Innovation in particular, to communicate, shape, and execute CEO-led initiatives

Lifestyle Management

Coordinate personal services, including fitness trainers, health appointments, and household staff
Manage errands such as shopping, gifting, returns, and meal deliveries
Oversee the maintenance and care of personal vehicles, homes, and luxury assets
Special projects, as needed

Requirements

8+ years of experience supporting high-profile executives or families in personal and professional capacities
Proven ability to manage complex schedules and multi-faceted responsibilities
Tech-savvy, with proficiency in Microsoft Office, Google Suite, and other applications
Exceptional written and verbal communication skills
Highly organized and proactive, with a strong ability to prioritize tasks
Discretion and professionalism in handling confidential matters
Ability to collaborate effectively across teams and anticipate needs
Extraordinary gatekeeping skills

Location: Silverlake, CA 90029

Contract Length: Full-time

Schedule: Monday-Friday, 9:00 AM-5:00 PM, A flexible schedule is required, to travel and work outside standard business hours

Salary: $100K+ (DOE) and benefits package

Employment is contingent upon a clear background check and verification of references

Reply to: natalie@slggroupstaffing.com

To apply for this job please visit slggroupstaffing.com.