PACIFIC PALISADES EXECUTIVE/PERSONAL ASSISTANT – ON SITE

High Level Executive Assistant

Pacific Palisades, CA 90272

 

We are looking for an amazing fast-paced person in Pacific Palisades, CA for this high-level hybrid executive role that blends both Executive Assistant experience with some level of Personal Assistant experience. Good opportunity to move up in a company if you are a committed and hard worker!

You’ll be responsible for executing the principals’ vision and managing day-to-day support tasks along with daily operations of both principals and family and various project management responsibilities.

The ideal candidate will be a strategic thinker with experience as an high level executive (3+ years’ experience requested). In addition to strong verbal and written communication skills, this candidate must also understand basic finances/invoices, contracts and have the ability to stay calm under pressure.

As a fast-paced role with a high level of responsibility, the candidate must be extremely organized, a self-starter, and can manage multiple tasks and projects with confidence and ease but also willing to work as a team and do some personal assisting tasks from time to time if staff is limited. Must be positive, uplifting, excited to come to work, and have a no fuss attitude! References are required.

Experience or deep interest in health and wellness is preferred. We do not require vaccinations.

Responsibilities include but are not limited to:

· Managing current home + move

· Managing and helping with basic supervising of cleaner, nanny, dog walker etc.

· Managing vehicles

· Contract negotiation and legal management

· Budget management and working with accountant (receipts/invoicing)

· Managing contractors and small home repairs

· Help with booking travel; understanding of travel management, itineraries and willing to oversee home while away

· Calendar management for principals

· Aid principals in preparing for meetings

· Responding to emails and document requests on behalf of principals

· Meeting notes and documents for principals

· Oversee daily operations and adjusts as necessary, ensuring the principals are consistently moving together in the same direction

· Filters and translates the founder’s visions into actionable plans

Abilities:

· Event experience and supervision is a plus! Must enjoy being around groups of people as we host multiple times per month

· Effectively resolves issues—must be comfortable with addressing issues and solving problems in a practical and healthy manner

· Cultivate and manage healthy relationships with strategic partners and event vendors

· Consistently demonstrates a passion for values alignment, focus, simplicity, and clarity across the organization

· Experience in managing multiple priorities, administrative coordination, and logistics

· Well-organized, detail-oriented, ability to multi-task with great follow-up skills

· Strong written and verbal communication skills to communicate on behalf of principles

· Must be comfortable working around newborns and with small/medium sized dogs

Salary:  $85,000.00 per year

Benefits
Paid time off

Health savings account