The 9th Ray
Family run retreat looking for an amazing executive assistant in Ojai CA.
Executive Assistant to CEO
(Full Life + Business Integration)
Location: Ojai, CA
Exceptional Candidates
Type: Full-Time
Overview
The CEO leads multiple businesses alongside a dynamic family life with five children.
This role is designed for an experienced Executive Assistant who operates with a high level of ownership, judgment, and discretion—serving as a true extension of the CEO across both business and personal domains.
The position requires the ability to anticipate, prioritize, and execute across a constantly evolving landscape, while maintaining clarity, structure, and forward momentum.
Scope of Responsibility
Integrated Calendar & Priority Management
* Own and manage a unified, strategic calendar across all commitments
* Align competing priorities across business, personal, and family domains
* Ensure the CEO is consistently prepared, informed, and positioned for what matters most
Forward Planning & Anticipation
* Maintain visibility 2–4 weeks ahead across all areas
* Identify decisions, inputs, and conversations required in advance
* Sequence priorities to avoid last-minute pressure or bottlenecks
Communication & Information Flow
* Oversee and triage all inbound and outbound communication
* Distill information into clear, actionable insights
* Ensure urgent and high-priority matters are surfaced and resolved efficiently
Operational Execution
* Track and advance key initiatives, projects, and commitments
* Maintain systems that provide real-time visibility into progress and dependencies
* Ensure consistent follow-through to completion
Independent Problem Solving
* Make informed decisions aligned with the CEO’s priorities and preferences
* Navigate ambiguity with sound judgment
* Maintain progress and continuity, including during periods of limited access
Family & Household Coordination
* Coordinate logistics across children, schools, activities, and household needs
* Plan and execute family travel, holidays, and key events with precision
Travel Management
* Coordinate complex domestic and international travel
* Prepare detailed itineraries and contingency plans
* Adapt quickly to schedule changes
Operating Standard
* Maintains momentum across all priorities without requiring constant input
* Communicates with clarity, brevity, and purpose
* Uses sound judgment to make decisions and move work forward
* Ensures alignment across all moving parts of the CEO’s world
The role is defined by a consistent orientation toward outcomes:
“What is required now to ensure everything ahead runs smoothly?”
Profile
* 7–15+ years supporting senior executives, founders, or equivalent roles
* Experience operating across both business and personal domains
* Strong organizational and operational capabilities
* Excellent written and verbal communication
* High level of discretion, professionalism, and reliability
* Comfortable managing complexity and shifting priorities
Work Structure
* Ojai-based preferred (or willingness to relocate)
* Availability across time zones as needed
Resumes to: dvig33@gmail.com
To apply for this job email your details to dvig33@gmail.com