Estate Manager – Santa Monica, Malibu, Colorado

Estate Manager – Santa Monica, Malibu, Colorado

 

Position Overview

Private household is seeking an experienced Estate Manager to oversee the daily

operations of a three-property portfolio consisting of homes in Santa Monica (primary

residence), Malibu (weekend home), and Steamboat Springs, Colorado (seasonal

home). The Estate Manager will ensure the homes are maintained to the highest standard

while coordinating household staff, vendors, family logistics, hosting, and property

operations.

 

Key Responsibilities

Estate & Property Management

• Oversee maintenance, repairs, preventive maintenance, and capital

improvement projects across all properties.

• Manage vendors, contractors, service providers, and local property

management.

• Maintain household documentation, inventories, warranties, service

records, and operating manuals.

• Ensure all homes are fully operational, organized, secure, and guest-ready

year-round.

 

Household Operations

• Supervise the housekeeper and coordinate the nanny/family

assistant and contracted dinner chef.

• Manage schedules, staff coverage, onboarding, training, and performance.

• Coordinate weekly planning, communicate priorities, and respond quickly to

changing family needs.

 

Guest & Hospitality Management

• Prepare homes for family arrivals, departures, and guest stays.

• Coordinate hospitality for family gatherings, dinners, celebrations, and

business events.

• Arrange reservations, event vendors, seasonal décor, and household

support for entertaining.

 

Vendor & Project Coordination

• Build and maintain trusted vendor relationships.

• Oversee repair and maintenance projects from planning through completion.

• Review proposals, compare pricing, verify quality of work, and manage

invoices through the household process.

 

Family & Principal Support

• Coordinate travel logistics, household calendars, vehicles, gifting,

and personal errands.

• Maintain household preferences, contact lists, and operational systems.

• Support art, furnishings, insurance documentation, and special family

projects as needed.

 

Security & Risk Management

• Serve as the first point of contact for household emergencies.

• Maintain emergency procedures, access protocols, security systems, and

property readiness.

• Ensure vacant homes remain secure and well-maintained.

 

Systems & Administration

• Maintain accurate records using Google Workspace, The Nines, and

AI-assisted workflows.

• Keep household documentation current and continuously improve

operational procedures.

• Track projects and ensure all tasks are completed and properly

documented.

 

Qualifications

• Minimum 5 years’ experience managing private estates, luxury

residences, or high-end household operations.

• Strong background in vendor management, property maintenance,

household staffing, and hospitality.

• Excellent organizational, communication, and problem-solving skills.

• Experience managing multiple residences is strongly preferred.

• Proficient with Google Workspace, smart home technology, and digital

household management systems.

• Valid driver’s license and willingness to travel periodically to Steamboat

Springs.

 

Ideal Candidate

The successful candidate is discreet, proactive, highly organized, service-oriented, and

calm under pressure. They possess excellent leadership skills, strong operational

judgment, attention to detail, and a hands-on approach to ensuring the household runs

efficiently while providing exceptional support to the family.

 

Annual salary: $120,000-$150,000 DOE

$500 monthly medical stipend

Monday-Friday 9am-6pm

To apply please send resumes to: knightsbridgeagency@gmail.com